For companies – SMB to enterprise
From fast-growing mid-market to highly fragmented groups, IT, procurement, finance and business units share the same Microsoft reality—but rarely the same data foundation. Spreadsheets diverge, local IT invents exceptions, and after M&A or reorganisation nobody is sure the licensing picture is still explainable. CHAOS provides one licensing logic across sites and subsidiaries: finance keeps cost paths and scenarios in view, IT keeps technical compliance and integration depth, audit and compliance keep the evidence. One modelled truth replaces parallel shadow copies.
Control, cost and a shared data foundation
Budget cycles and internal benchmarks often fail on inconsistent KPIs. CHAOS unifies the view into rules, simulations and exports from Microsoft sources—so CIO and CFO do not debate with contradictory spreadsheets. Variance between current assignments and recommended target becomes explainable instead of “somehow more expensive”.
- Unified KPIs for group and country entities
- Less friction between CIO, CFO and procurement
- A basis for internal benchmarks and post-merger clean-up
Scale from SMB to very large tenants
One system that grows with you: 200 accounts today, 20,000 in three years—without reinventing the process each time. Rule sets, tests and simulations scale with you; exports and evidence stay comparable so group controlling does not force new definitions every year. Hybrid environments and complex org structures are addressable once your technical connectivity covers the respective scope.
- Same methodology from SMB to enterprise
- Preparation for M&A, carve-outs and tenant consolidation
- Long-term maintainability instead of project Excel nobody dares touch
Governance, stakeholders and internal communication
Works councils, privacy, business units and boards expect different languages—but the same substance. The Why-layer translates technical license decisions into understandable short texts without losing rule depth. Versioned policies help when entities reorganise or new compliance requirements appear.
- Understandable texts for non-specialists
- Versioned policies when the organisation changes
- Audit preparation without last-minute spreadsheet fire drills
M&A, centralisation and group IT
After mergers you often have several tenant and licensing cultures side by side. CHAOS supports harmonisation with repeatable analysis, clear scenarios and documented decisions—instead of months of manual harmonisation only in tables. A post-merger topic becomes a controllable programme with measurable milestones.
- Comparable metrics across companies
- Clear prioritisation of quick wins vs structural change
- Evidence for internal and external reviewers from one source
CHAOS — HQ and subsidiaries on the same decision logic.
From the field
Scenario
A corporation with subsidiaries harmonizes governance and licensing logic. Regional differences (frontline vs. knowledge workers) need differentiated but consistent rules.
Why (evidence layer)
Enterprise needs a common language between HQ and local entities. Why documents which local exception was approved and which risks were accepted.
Before/after in EUR per month (run-rate). Annual savings = difference × 12. Figures reflect typical mid-market profiles consolidated from completed optimisation programmes (anonymised, rounded); your organisation will differ by inventory and governance.
Total before (monthly)
€ 620,000
Total after (monthly)
€ 372,000
Savings / year
€ 2,976,000
Savings
40%
Run-rate cost: before vs. after
License mix by SKU (after)
Split by Microsoft 365 / online SKUs (after — readable)
Microsoft 365 E3
€ 141,360 · 38.0%
Microsoft 365 F3
€ 81,840 · 22.0%
Microsoft 365 E5
€ 44,640 · 12.0%
Project Plan 3
€ 37,200 · 10.0%
Visio Plan 2
€ 29,760 · 8.0%
Microsoft Defender for Office 365 (Plan 1)
€ 37,200 · 10.0%
Consolidated metrics from comparable customer programmes (anonymised under GDPR, rounded). This is how finance and IT teams usually read run-rate before a live tenant connect. Your authoritative view is built in the demo with your tenant.
| Total before (monthly) | 620000 |
|---|---|
| Total after (monthly) | 372000 |
| Savings / year | 2976000 |